If you are planning an event on campus involving the provision of food from any source other than our campus caterer, authorization from Queen’s Hospitality Services is required.

Please read the following sections carefully to determine which forms you will need to fill out for the type of event you are hosting, and download all forms required under that section.
Fill out the forms thoroughly providing as much detail as possible, and fax them back to us at 613-533-6665 or email to dining@queensu.ca, two weeks prior to your event.
You can also drop them off at our office dowstairs in Victoria Hall!

PLEASE NOTE: Under the Liquor License Act, alcoholic beverages may not be served (with or without a fee) unless authorized & provided through the campus liquor license

Barbeques

Whole forms file (zip): BBQ

• BBQ cover sheet
• Food Service Request form
• Guidelines for Outdoor BBQs
• Hand Washing Procedures
• Ingredients for Safe Food Handling
• Special Occasion Permit

Bake sales

Whole forms file (zip): Bake Sales

• Bake Sale Cover Sheet
• Food Service Request form
• Guidelines & Health Regulations for Bake Sales
• Hand Washing Procedures
• Ingredients for Safe Food Handling

Event catered by sponsor (self-catered event)

Whole forms file (zip): Caterered by Sponsor

• Catered by Sponsor cover sheet
• Food Service Request form
• Hand Washing Procedures
• Ingredients for Safe Food Handling
• SOP Health Unit Form

Off-campus caterer

Whole forms file (zip): Off Campus Caterer

• Off Campus Caterer Cover Sheet
• Food Service Request form

Potluck

Whole forms file (zip): Potluck

• Potluck Cover Sheet Guidelines for Potlucks
• Hand Washing Procedures
• Ingredients for Safe Food Handling
• SOP Health Unit Form
• Food Service Request form